Group Reservations

By submitting an online Inquiry Form, you acknowledge that you have read and agree to the group visit policies and procedures listed below. 

We require a $50 deposit or a Purchase Order to reserve your preferred date and time for a group visit at the Gardens. Only orders paid in full are finalized. Please read the following instructions carefully to ensure your request can be processed and finalized in a timely manner.

1. Submit an online Inquiry Form.
2. Please submit your Inquiry Form at least two weeks in advance of your visit date (30 days in advance if paying via PO and/or requesting a Guided Tour). 
3. Receive a Pending Email from our Education Assistant with links to Pay Deposit or Pay in Full. You must pay the $50 deposit within one week of this email to reserve your preferred date and time; your reservation is pending until we receive the deposit and will be cancelled if the deposit is not paid on time. 
4. Pay your remaining balance at least one week prior to your visit. Orders with guided tours pay your remaining balance at least two weeks prior to your visit.
5. Bring your receipt of payment to present to Admissions on the day of your visit. 

Guided Tours:

• Please submit your Inquiry Form at least 30 days in advance of your visit date.
• Guided tours are subject to availability.
• Guided tours are not available for College Groups.
• The maximum group size for guided tours is 20 people.
• Guided tours are an additional $5 per person.
• Payment is due at least two weeks prior to your visit.

Additionally: 

• There is a high volume of requests and Inquiry Forms are processed in the order which they are received. 
• Neither the $50 deposit nor the group order is refundable. 
• A discounted group rate is available for groups of 10 to 75 people. 
• Our maximum capacity for groups is 75 participants. If your group is more than 75 people, you must request multiple days by submitting multiple forms.
• Changes to Group Size: if more participants join your group on the day of the visit, they will not be included in the group rate. Additional attendees, up to the 75-participant cap, may purchase General Admissions Tickets and join your group. If less participants show up for the field trip than paid for, no refunds will be given.  
• Group rates must be paid in one lump sum.
• Group visits are not available during special events.
• Group rates exclude all other discounts, such as, but not limited to, Chase Cards, 2 for 1 Coupons, Tucson Passport, or Hotel Rack Cards. 

We require 1 chaperone for every 5 youth; this ratio requirement is non-negotiable. 

Special Needs groups may have 1 free chaperone to every 1 participant.

If your group has a special circumstance, please email education3@tucsonbotanical.org. 

By submitting an online Inquiry Form, you acknowledge that you have read and agree to the field trip policies and procedures listed below. 

We require a $50 deposit or a Purchase Order to reserve your preferred date and time for a field trip at the Gardens. Only orders paid in full are finalized. Please read the following instructions carefully to ensure your request can be processed and finalized in a timely manner.

1. Submit an online Inquiry Form with school and group information. Please submit your Inquiry Form at least two weeks in advance of your visit date (30 days if paying via PO). 
2. Receive a Pending Email from our Education Assistant with links to Pay Deposit or Pay in Full. You must pay the $50 deposit within one week of this email to reserve your preferred date and time; your reservation is pending until we receive the deposit and will be cancelled if the deposit is not paid on time. 
3. Pay your remaining balance at least one week prior to your visit.
4. Bring your receipt of payment to present to Admissions on the day of your visit. 

Please note, if you are paying via a Purchase Order, our Education Assistant will email you with specific payment instructions. If you are using a PO, the Inquiry Form must be submitted at least 30 days prior to your visit. 

Additionally: 

• There is a high volume of requests and Inquiry Forms are processed in the order which they are received. 
• Neither the $50 deposit nor the group order is refundable. 
• A discounted group rate of $5 per person is available for school field trips of 10 to 75 people. The Butterfly Exhibit is included in the price of admission.
• Field journals and pencils are available upon request at no additional charge.
• School field trips are available Monday through Friday.
• Our maximum capacity for groups is 75 participants (this includes both students and chaperones); if your group is more than 75 people, you must request multiple days by submitting multiple forms.
• Changes to Group Size: if more participants join your group on the day of the visit, they will not be included in the group rate. Additional attendees, up to the 75-participant cap, may purchase General Admissions Tickets and join your group. If less participants show up for the field trip than paid for, no refunds will be given.  
• Group rates must be paid in one lump sum.
• Group visits are not available during special events.
• Group rates exclude all other discounts, such as, but not limited to, Chase Cards, 2 for 1 Coupons, Tucson Passport, or Hotel Rack Cards. 

We require 1 chaperone for every 5 children; this ratio requirement is non-negotiable. Please keep this in mind when scheduling your field trip. 

If your school group has a special circumstance, please email education3@tucsonbotanical.org.